Explanation

The duplex system of filing keeps current (active) and closed (inactive) files separately for easy access and reference.

It improves record management by allowing quick retrieval of ongoing and archived documents.

Explanation

The sentence "The thief was caught by the police" is in passive voice (simple past tense).

Its active voice form is: "The police caught the thief".

Explanation

Given:

PLAN → MQZM

We look at each letter:

P → M → (P is 3 steps before M) → P - 3 = M

L → Q → (L is 5 steps after Q) → L + 5 = Q

A → Z → (A - 1 = Z)

N → M → (N - 1 = M)

So the pattern is: –3, +5, –1, –1

Now apply this pattern to CODE:

C – 3 = Z

O + 5 = T

D – 1 = C

E – 1 = D

So, CODE → ZTCD

Explanation

Styles in MS Word are used to apply consistent formatting like font, size, and color across headings, paragraphs, etc.

They help maintain a uniform look throughout the document.

Explanation

The new proposal will be approved by the committee.

The sentence is in future simple tense (will approve).

In passive voice, it becomes: "will be approved by..."

Explanation

A standard file cover in federal government offices includes the Ministry/Department name, a unique File number, and the Subject of the file.

These identifiers ensure proper classification, tracking, and quick retrieval of official files.

Explanation

The sentence "She has written an email" is in present perfect tense.

The passive voice structure is: has/have + been + past participle → "An email has been written by her."

Explanation

BCC (Blind Carbon Copy) hides email addresses from other recipients in the same field.

It's used when sending to multiple people privately, without disclosing their identities to others.

Explanation

Data Validation in Excel is used to restrict or control the type of data (e.g., numbers only, dates, list values) entered in a cell.

It helps prevent errors and ensures data consistency.

Explanation

Rehearse Timings in PowerPoint allows users to practice and record how long each slide is shown.

It helps in automating slide transitions during the actual presentation.