Email | MCQs

Explanation

BCC (Blind Carbon Copy) hides email addresses from other recipients in the same field.

It's used when sending to multiple people privately, without disclosing their identities to others.

Explanation

An email signature provides sender information such as name, title, contact number, and company.

It ensures professionalism and helps recipients identify and reach the sender easily.

Explanation

An email attachment is a file (like a document, image, or PDF) that is sent along with an email.

It allows users to share additional content directly within the email message.

Explanation

• We can send data and text by Mail Server.
• It manages and distributes email, allowing us to send data and text to others.
• It enables email communication via protocols like SMTP, POP3, and IMAP.

Explanation

ADVISE/SUGGESTION

Active Voice Formula: V1 + object.

Passive Voice Formula: subject + should + be + v3.

Explanation

The sentence "She has written an email" is in present perfect tense.

The passive voice structure is: has/have + been + past participle → "An email has been written by her."

Explanation

[Your Name]

[Your Designation]

[Your Department]

[Organization Name]

[Date]

To,

[Supervisor’s Name]

[Supervisor’s Designation]

[Organization Name]

Subject: Delay in Official Correspondence Due to Technical Issues

Dear [Sir/Madam],

I regret to inform you that the dispatch of official correspondence scheduled for [mention date, e.g., June 28, 2025] has been delayed due to unforeseen technical issues.

The primary reason for the delay is [briefly explain, e.g., a server outage affecting our email systems / a malfunction in the document printing software]. Our IT team is actively resolving the issue, and normal operations are expected to resume by [mention expected timeline, e.g., tomorrow, June 29, 2025].

To mitigate the impact:

• 1. Urgent communications are being prioritized and sent via alternate methods (e.g., physical copies).
• 2. Recipients are being notified individually about the delay.

I sincerely apologize for the inconvenience caused and assure you that all pending correspondence will be expedited once the systems are restored. Kindly let me know if any interim arrangements are required.

Thank you for your understanding.

Yours sincerely,

[Your Name]

[Your Contact Information]

Explanation

Bcc stands for blind carbon copy which is similar to that of Cc except that the Email address of the recipients specified in this field do not appear in the received message header and the recipients in the To or Cc fields will not know that a copy sent to these address.

Explanation

The Inbox in an email system is the folder where incoming emails are stored, allowing users to check and read their emails.

Explanation

SMTP pushes email messages to the server.

SMTP is part of the application layer of the TCP/IP protocol.

SMTP is used for sending emails while POP is used for receiving emails.

SMPT: Simple Mail Transfer Protocol

POP: Post Office Protocol